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Registration Process


Phases of Electoral Roll Preparation

First Phase: Data Collection

Primary Stage

Preparation of area-based primary estimation of voters on the basis of previous electoral roll.

-  Recruitment of required numbers of assistant registration officers (AROs), and one supervisor for every five enumerators and one enumerator for every 300-400 voters on the basis of the estimations.

-  As such recruitments get underway, building awareness among the people about the process by using mass media.

-  Forming various committees comprising local public representatives, and representatives of local administration and civil society to further coordination.

-  Publishing advertisements for the recruitments of area-based data entry operators, team leaders etc., sorting through the received job applications, taking exams and giving appointments.

-  Printing and distribution of Form-2 for data collection.

-   Preparing registrar books, voter slips and procuring stamp pads for enumerators. Handing the procured goods over to district election officers.

-  Taking steps to enroll voters in jails under special arrangements.

Middle Stage

-  Arranging one-day orientation for assistant registration officers.
 

-  Imparting three-day training to supervisors and enumerators.

-  Imparting 3-10 days of training to data entry operators and team leaders.

-  Giving the Form-2 and other required items out to enumerators.

-  Collecting of data in Form-2 through door-to-door visits by the enumerators at least 7-10 days ahead of schedules set for photograph-taking. Keeping detailed records of seriousely ill and physically or mentally challenged people in registrars.

-  Handing over the collected data to the supervisors and scrutinizing the data received by the supervisors.

-  Handing the scrutinized data by the supervisors to the AROs and upon scrutiny by the AROs. compiling the data in accordance to areas.

-  Setting up voter registration centres and Upazila/ Thana server stations with assistance from army.

-  Handing over the registration forms to the registration-centre team leaders by the AROs.

-  Informing AROs about the dates, time and numbers by the team leaders for photograph-taking. Passing the information to enumerators through supervisors by the AROs.

-  By distributing chits/slips, enumerators inform the voters about time, datesand names of the centres for photographs-taking.

-  Making all arrangements ready at the centres for photograph-taking.

Last Stage

-  Making the registration centres and server stations operational.

-  Procuring and setting up the laptops, webcams. finger-print scanners, photocopy machines, generators etc.

Second Phase: Re-scrutinizing the Forms

-  Obtaining and scrutinizing forms at registration centres.  

-  Serializing the forms in laptops.

-  Making entries of the forms in logbooks.

Third Phase: Data Collection and Identity Scrutiny at Reg. Centres

-  Voters visiting the centres and handing over the slips to persons on duty.

-  Collecting respective form and reaching out to the data entry operators.

-  Identifying the voters by scrutinizers present at the centres.

-  Making entries of data in the laptop (unless already entries are made) by the data entry operators.

-  Taking of photographs, finger prints, signatures and handing over the receipts.

-  Completing of any incomplete entries by the data entry operators.

-  Daily handover of data in laptops to the team leaders and transfer the same through them to the upazila-level server stations.

Fourth Phase: Registration of Physically Challenged. Jail Inmates, Missed-out Voters and Ailing People

-  Identifying and informing about the voters missed out the registration.

-  Registering the missed-out voters following the process described in Third Phase.

-  Completing the registration of the physically challenged and seriousely ill people by door-to-door visits (in last three days).

-  Informing the team leaders about the data of physically challenged and seriousely ill people and transferring the data to upazila servers through them.

-  Collecting data of jail inmates under special arrangements. Completing the registration process by visiting jails and taking the eligible inmates' photographs, fingerprints and signatures.

Fifth Phase: Data Processing at Upazila Sewers

-  Sending the data of jail inmates to concerned voter areas and entry those into computers.

-  Processing all data at upazila servers.

-  Scrutinizing and improving the standard of data servers.

-  Matching the data preserved at servers.

-  Identifying the duplicate voters. Informing the team leaders.

-  Correcting the errors.

-  Preparing the draft national ID cards and exhibiting the same.

-  Correcting the errors in draft national ID cards.

-  Preparing the national ID cards and distribution.

Sixth Phase: Draft Voters List Printing and Finalizing

-  Preparing draft voters' list following Form-1.

-  Exhibiting the draft voters' list.

-  Accepting objections on draft voters' list.

-  Hearing on the objections and ordering of corrections by revising authority.

-  Correcting the errors in draft voters' list in accordance to such orders.

-  Preparing the final voters' list.

-  Authenticating the final voters' list by registration officer.

News updates

2014-02-03: NID Service Fund
see details
2013-12-19: The Upazila Parishad Election Rules, 2013 Amendment(Bangla)
see details
2013-11-26: The Conduct of Election Rules, 2008 (Amendment)
see details
2013-11-26: The Electoral Roles (2nd amendment) Act, 2013
see details
2012-08-02: No Compulsory National Identity Card
see details
 

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Kazi Mohammad Ziaul Haque
System Analyst
Data Management Branch
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Sher-E-Bangla Nagar Dhaka-1207
Ph: 880-02-9180835
Email: data_management@ecs.gov.bd 

 
 

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Last updated: October 16th, 2014 04:00 PM | © 2000-2013, Election Commission Bangladesh. All Rights Reserved
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